Entrata Rent Roll to Excel
Turn an Entrata rent roll PDF into a clean, one-row-per-unit spreadsheet — with the totals verified against the report itself.
3 documents/day free · no signup · documents never retained
Why Entrata rent rolls are painful to re-key
Entrata's multifamily rent roll reports are built for on-screen review and printing, not analysis. Copy-pasting one into Excel gives you:
- Lease charge breakdowns — rent, concessions, pet, parking, and utility charges stacked under each unit rather than in columns.
- Floor plan and property subtotal rows mixed in with unit rows, which silently break SUM formulas.
- Repeated headers on every printed page of a multi-page export.
- Layout drift between properties — column sets vary with each property's configuration.
Analysts typically burn 45–90 minutes per property cleaning this up — per version of the rent roll.
What the converter does with an Entrata report
- Detects unit rows vs. subtotal/summary rows, and consolidates multi-line charge blocks into one row per unit.
- Maps Entrata's fields to a canonical schema: unit, tenant, square feet, lease start/end, monthly rent, market rent, deposit, occupancy status.
- Reconciles — recomputes total rent from the extracted units and compares it against the report's stated totals. Mismatch? The affected fields are flagged with confidence scores, so you know exactly what to check.
- Exports Excel, CSV, or JSON with an identical column layout every time — regardless of how the source was formatted.
Scanned Entrata printouts work too. If your rent roll arrived as a scan or photo of a printed report, it routes through OCR with the same verification pass. See the public accuracy benchmark.
Automate it
If Entrata rent rolls arrive on every deal, wire the conversion into your pipeline with the rent roll extraction API — one HTTP call per document, self-serve from $49/month.
Frequently asked questions
How do I convert an Entrata rent roll to Excel?
Export the rent roll report from Entrata as a PDF, then upload it to RentRollAPI. You get back a clean, one-row-per-unit Excel or CSV file with totals reconciled against the original report. It's free to try with no signup.
Does it work with scanned Entrata rent rolls?
Yes. Scanned or photographed Entrata rent roll printouts are routed through OCR and go through the same verification pass, with confidence scores on any field the reconciliation flags.
Can I automate Entrata rent roll conversion?
Yes. The rent roll extraction API converts Entrata rent rolls with one HTTP call per document, returning Excel, CSV, or structured JSON. Self-serve plans start at $49/month.